PowerPoint Keyboard Shortcuts And Commands

Here's the most comprehensive list of PowerPoint keyboard shortcuts that we know about -- how many of these do you presently use? If you discover a shortcut key not listed here The Office One Shortcut Manager add-in for Microsoft PowerPoint allows you to create your own custom shortcuts. This is an especially nice feature to use in conjunction with macros as it makes creating presentations even quicker and easier than before.  8f609278d38fc0e31ebc67a056f1a3fdb00f746cea91e57a5b

Command	Shortcut
Show or hide grid	Shift+F9
Show or hide guides	Alt+F9
Show AutoShape menu and insert shape	Alt+U -> Ctrl+ENTER
Insert perfect squares	Press shift first, start drawing figure
Move selection in specific direction	Ctrl+ARROW
Zoom	Ctrl+mouse wheel
Draw multiple similar figures	Double-click corresponding toolbar icon
Repeatlast action	F4
Activate menu bar	F10
Context menu	Shift+F10 or Windows special key
Create new presentation	Ctrl+N
Open a presentations	Ctrl+O
Close presentation	Ctrl+W
Print presentation	Ctrl+P
Save presentation	Ctrl+S
Quit PowerPoint	Alt+F4
Repeat the last find action	Shift+F4
Insert a hyperlink	Ctrl+K
Switch to the next pane	F6
Switch to the previous pane	Shift+F6
Cancel an action	ESC
Carry out Save command	Shift+F12
Carry out Open command	Ctrl+F12
Carry out Print command	Ctrl+Shift+F12
Display Visual Basic code	Alt+F11
Delete one word to the left	Ctrl+BACKSPACE
Delete one word to the right	Ctrl+DELETE
Copy selected object	Ctrl+C
Paste cut or copied object	Ctrl+V
Move cursor one word to the left	Ctrl+LEFT ARROW
Move cursor one word to the right	Ctrl+RIGHT ARROW
Changecase letters (toggles through sentence case, lowercase, and uppercase)	Shift+F3
Changefont size	Ctrl+Shift+P
Increasefont size	Ctrl+Shift+>
Decrease font size	Ctrl+Shift+<
Apply bold formatting	Ctrl+B
Apply italic formatting	Ctrl+I
Apply subscript formatting	Ctrl+EQUAL SIGN
Apply superscript formatting	Ctrl+Shift+PLUS SIGN
Remove manual character formatting	Ctrl+SPACEBAR
Copy formats	Ctrl+Shift+C
Paste formats	Ctrl+Shift+V
Insert a tab in a table cell	Ctrl+TAB
Addnew row at the bottom of a table	TAB at the end of the last row
Find next misspelling (Automatic Spell Checking enabled)	Shift+F7
Select next object (with an object selected)	TAB or Shift+TAB
Select text within selected object	ENTER
Select all objects	Ctrl+A (in slide pane)
Select all slides	Ctrl+A (in slide sorter view)
Select all text	Ctrl+A (in text field)
Move to the end of a line	END
Move to the beginning of a line	HOME
Move up one paragraph	Ctrl+UP ARROW
Move down one paragraph	Ctrl+DOWN ARROW
Start slideshow from current slide	Shift+F5
Slideshow from beginning	F5
Perform next animation or advance tonext slide	ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, SPACEBAR, or mouse click
Perform previous animation or return toprevious slide	P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE
Go to slide	<number>+ENTER
Display a black screen, or return to slide show from black screen	B or PERIOD
Display a white screen, or return to the slide show from a white screen	W or COMMA
Stop or restartautomatic slide show	S or PLUS SIGN
End slide show	ESC, Ctrl+BREAK, or HYPHEN
Return to first slide	HOME or both mouse buttons for 2 seconds
Hidepointer and button in 15 seconds	Ctrl+U
Display shortcut menu	Shift+F10 or right-click or special windows key
Go to first or next hyperlink on slide	TAB
Go to last or previous hyperlink on slide	Shift+TAB
Perform "mouse click" behavior of selected hyperlink	ENTER while hyperlink is selected
Perform "mouse over" behavior of selected hyperlink	Shift+ENTER while hyperlink is selected
Display list of controls	F1
Go to previous presentation window	CTRL+SHIFT+F6
Go to next presentation window	CTRL+F6
Maximize PowerPoint application window	ALT+F10
Maximize presentation window	CTRL+F10
Restore presentation window to previous size	CTRL+F5
Close	CTRL+W or CTRL+F4
Save	CTRL+S or SHIFT+F12
Save As	F12
Print	CTRL+P or CTRL+SHIFT,   +F12
Exit PowerPoint	CTRL+Q or ALT+F4
Undo	CTRL+Z
Repeat/Redo	CTRL+Y
Clear	DELETE
Cut	CTRL+X
Copy	CTRL+C, CTRL+INSERT
Paste	CTRL+V, SHIFT+INSERT
Select all	CTRL+A
Find	CTRL+F
Replace	CTRL+H
Duplicate	CTRL+D
Update links	CTRL+SHIFT+F7
Show guides (toggle)	CTRL+G
Switch to master view	SHIFT+Click View button
Create new slide	CTRL+M
Create new slide without New Slide dialog	CTRL+SHIFT+M
Add date	ALT+SHIFT+D
Add page number	ALT+SHIFT+P
Add time	ALT+SHIFT+T
Format character	CTRL+T
Center paragraph	CTRL+E
Justify paragraph	CTRL+J
Left-align paragraph	CTRL+L
Right-align paragraph	CTRL+R
Restore picture to original size	CTRL+double-click,    resize handle
Restore picture to proportional size	SHIFT+double-click,    resize handle
Move from title to text	CTRL+ENTER
Show title in slide sorter view	ALT+click
Group	CTRL+SHIFT+G
Ungroup	CTRL+SHIFT+H
Regroup	CTRL+SHIFT+J
Display context-sensitive Help	SHIFT+F1
One character left	LEFT ARROW
One character right	RIGHT ARROW
One line up	UP ARROW
One line down	DOWN ARROW
To end of page	CTRL+END
To start of page	CTRL+HOME
Promote paragraph	ALT+SHIFT+LEFT ARROW
Demote paragraph	ALT+SHIFT+RIGHT ARROW
Move selected paragraphs up	ALT+SHIFT+UP ARROW
Move selected paragraphs down	ALT+SHIFT+DOWN ARROW
Show heading level 1	ALT+SHIFT+1
Expand text under a heading	ALT+SHIFT+PLUS
Collapse text under a heading	ALT+SHIFT+MINUS
Show all text and headings	ALT+SHIFT+A
Turn character formatting on/off	Keypad /
Character right	SHIFT+RIGHT ARROW
Character left	SHIFT+LEFT ARROW
To end of word	CTRL+SHIFT+RIGHT ARROW
To beginning of word	CTRL+SHIFT+LEFT ARROW
Line up	SHIFT+UP ARROW
Line down	SHIFT+DOWN ARROW
A word	Double-click
A paragraph	Triple-click
Advance to the next slide	Click the mouse
Return to the previous slide	BACKSPACE
Go to a slide	Type the slide number,
	and then press ENTER
Black or unblack the screen	B
White or unwhite the screen	W
Show or hide the arrow pointer	S
End slide show	ESC
Erase drawing on-screen	E
Go to next slide, if it's hidden	H
Rehearse with new timings	T
Rehearse with original timings	O
Rehearse with mouse-click advance	M
Return to the first slide	Hold both mouse buttons,  down for 2 seconds
Change pointer to pen	CTRL+P
Change pen to pointer	CTRL+A
Hide pointer and button	CTRL+H
Hide pointer and button always	CTRL+L
Display shortcut menu	Right mouse click
Drag-and-drop copy	CTRL+select and drag
Select all items on the page or the active text box	Ctrl + A
Applies bold to the selected text	Ctrl + B
Copy	Ctrl + C
Duplicates the selected object	Ctrl + D - Duplicat
Opens the Replace dialog box	Ctrl + H
Opens a new blank presentation	Ctrl + N
Save	Ctrl + S
Applies Underlining to the selected text	Ctrl + U
Cut	Ctrl + X
Repeats the last command entered	Ctrl + Y
Removes the word to the left of the cursor	Ctrl + Backspace
Moves cursor to the beginning of the presentation	Ctrl + Home
Moves cursor to the end of the presentation	Ctrl + End
for navigation	Ctrl + Arrow keys
Bold	Ctrl-B
Close	Ctrl-W
Close	Ctrl-F4
Copy	Ctrl-C
Cut	Ctrl-X
Find	Ctrl-F
Italics	Ctrl-I
New (slide)	Ctrl-N
Open	Ctrl-O
Outline:  Collapse	Alt-Shift -
Outline:  Demote paragraph	Alt-Shift-Right
Outline:  Expand	Alt-Shift +
Outline:  Move paragraph down	Alt-Shift-Dn
Outline:  Move paragraph up	Alt-Shift-Up
Outline:  Promote paragraph	Alt-Shift-Left
Outline:  Show All Headings	Alt-Shift-A
Outline:  Show heading level 1	Alt-Shift-1
Paste	Ctrl-V
Repeat Find	Shift-F4
Repeat/Redo	Ctrl-Y
Save	Ctrl-S
Slide Show:  Black screen show/hide	B
Slide Show:  Erase annotations	E
Slide Show:  Go to next hidden slide	H
Slide Show:  Hide pointer and button always	Ctrl-L
Slide Show:  Hide pointer and button temporarily	Ctrl-H
Slide Show:  Mouse pointer to arrow	Ctrl-A
Slide Show:  Mouse pointer to pen	Ctrl-P
Slide Show:  Next slide	N
Slide Show:  Previous slide	P
Slide Show:  Set new timings while rehearsing	T
Slide Show:  Stop/restart automatic slide show	S
Slide Show:  Use mouse-click to advance (rehearsing)	M
Slide Show:  Use original timings (rehearsing)	O
Slide Show:  White screen show/hide	W
Switch to the next presentation window	Ctrl-F6
Switch to the next tab in a dialog box	Ctrl-Tab / Ctrl-Page Down
Switch to the previous presentation window	Ctrl-Shift-F6
Switch to the previous tab in a dialog box	Ctrl-Shift-Tab / Ctrl-Page Up
Turn character formatting on or off	Num /
Underline	Ctrl-U
Undo	Ctrl-Z
Select all the objects on a slide	Ctrl + A in Slide View
Select all the slides in a presentation	Ctrl + A in Slider Sorter View or on the Slides tab
Select all the text in a presentation	Ctrl + A on the Outline tab
Select the text box containing an object or text	F2
Displays the (Tools > Spelling) dialog box	F7
Activates the context sensitive Whats this ? prompt (Help > Whats This)	Shift + F1
Toggles between lowercase, mixedcase and uppercase on the selection	Shift + F3
Repeat the last Find, the same as (Edit > Find Next)	Shift + F4
Moves to the previous pane in the presentation (anti-clockwise)	Shift + F6
Toggles the display of Guide Lines	Shift + F9
Display the (Shortcut) menu for the selected item	Shift + F10
Saves, Displays the (File > Save As) dialog box if a new presentation	Shift + F12
Closes the active presentation or window (File > Close)	Ctrl + F4
Restore the size of the active presentation or window	Ctrl + F5
Moves to the next presentation window	Ctrl + F6
Activates the Move window command	Ctrl + F7
Activates the Resize window command	Ctrl + F8
Minimises the size of the active presentation or window	Ctrl + F9
Maximise the size of the active presentation or window	Ctrl + F10
Displays the (File > Open) dialog box	Ctrl + F12
Displays the (File > Save As) dialog box	Alt + F2
Closes the active presentation (saving first) and exits PowerPoint (File > Exit)	Alt + F4
Restore the program window size	Alt + F5
Find next mispelt word - continue (Tools > Spelling) ??	Alt + F7
Displays the (Tools > Macros > Macro) dialog box	Alt + F8
Toggles the display of the Grid	Alt + F9
Maximise the program window	Alt + F10
Toggles between the Visual Basic Editor window and the PowerPoint window	Alt + F11
Displays the (File > Save As) dialog box	Alt + Shift + F2
Closes the active presentation (saving first) and exits PowerPoint (File > Exit)	Alt + Shift + F4
Displays the drop-down menu for the corresponding smart tag	Alt + Shift + F10
Activates the Menu Bar or displays the (View > Toolbars) dialog box	Ctrl + Shift + F10
Displays the (File > Print) dialog box	Ctrl + Shift + F12
Show Heading 1 (Outline view)	Alt + Shift + 1
Expands all text in the presentation (Outline view)	Alt + Shift + 9
Selects all the objects on the active slide	Ctrl + A
Toggles bold on the current selection	Ctrl + B
Make a duplicate of the selected slide (Edit > Duplicate)	Ctrl + D
Centre aligns the current selection	Ctrl + E
Displays the (Edit > Find) dialog box	Ctrl + F
Displays the (View > Grid and Guides) dialog box	Ctrl + G
Displays the (Edit > Replace) dialog box	Ctrl + H
Toggles italics on the current selection	Ctrl + I
Justifies the current selection	Ctrl + J
Displays the (Insert > Hyperlink) dialog box (in a textbox)	Ctrl + K
Left aligns the current selection	Ctrl + L
Inserts a new slide (Insert > New Slide)	Ctrl + M
Creates a new presentation (File > New)	Ctrl + N
Displays the (File > Open) dialog box	Ctrl + O
Displays the (File > Print) dialog box	Ctrl + P
Right aligns the current selection	Ctrl + R
Saves, Displays the (File > Save As) dialog box if a new presentation	Ctrl + S
Displays the (Format > Font) dialog box	Ctrl + T
Toggles (continuous) underlying of the selection	Ctrl + U
Pastes the entry from the clipboard (Edit > Paste)	Ctrl + V
Closes the active presentation or window (File > Close)	Ctrl + W
Cuts the current selection to the clipboard (Edit > Cut)	Ctrl + X
Repeats the last Presentation action (Edit > Repeat)	Ctrl + Y
Undo the last Presentation action (Edit > Undo)	Ctrl + Z
Opens the Outlook Address Book	Ctrl + Shift + B
Copies the formatting attributes from the current selection to the clipboard	Ctrl + Shift + C
Activates the Font Names drop-down on the Formatting toolbar	Ctrl + Shift + F
Group the currently selected objects / shapes	Ctrl + Shift + G
Ungroups the currently selected object / shape	Ctrl + Shift + H
Activates the Font Size drop-down on the Formatting toolbar	Ctrl + Shift + P
Pastes the formatting attributes from the clipboard on to the selection	Ctrl + Shift + V
Displays the (Slide Show) menu	Alt + D
Displays the (Edit) menu	Alt + E
Displays the (File) menu	Alt + F
Displays the (Help) menu	Alt + H
Displays the (Insert) menu	Alt + I
Displays the (Format) menu	Alt + O
Displays an e-mail message containing the active presentation	Alt + S
Displays the (Tools) menu	Alt + T
Displays the AutoShapes drop-down menu on the Drawing toolbar	Alt + U
Displays the (View) menu	Alt + V
Displays the (Window) menu	Alt + W
Show all or collapse all text or headings (Outline view)	Alt + Shift + A
Enters a line break (Soft break)	Shift + Enter
Inserts a tab in a table cell	Ctrl + Tab
Extends the selection to the beginning of the line	Shift + Home
Extends the selection to the end of the line	Shift + End
Extends the selection one line up	Shift + Up Arrow
Extends the selection one line down	Shift + Down Arrow
Extends the selection one character to the left	Shift + Left Arrow
Extends the selection one character to the right	Shift + Right Arrow
Extends the selection to the beginning of the textbox	Ctrl + Shift + Home
Extends the selection to the end of the textbox	Ctrl + Shift + End
Selects to the line above	Ctrl + Shift + Up Arrow
Selects to the line below	Ctrl + Shift + Down Arrow
Selects to the beginning of the word	Ctrl + Shift + Left Arrow
Selects to the end of the word	Ctrl + Shift + Right Arrow
Deletes one character to the left	Backspace
Deletes one word to the right	Ctrl + Delete
Deletes one word to the left	Ctrl + Backspace
Increases the font size to the next size in the drop-down list	Ctrl + ]
Decreases the font size to the next size in the drop-down list	Ctrl + [
Increases the font size to the next size in the drop-down list	Ctrl + Shift + >
Decreases the font size to the next size in the drop-down list	Ctrl + Shift + <
Toggles Subscript on the selection	Ctrl + =
Toggles Superscript on the selection	Ctrl + Shift + =
Moves one character or line in the given direction	Arrow Keys
Moves to the last or previous hyperlink / object / cell	Shift + Tab
Moves to the previous slide	Page Up
Moves to the next slide	Page Down
Moves to the previous slide	Shift + Page Up
Moves to the next slide	Shift + Page Down
Moves to the beginning of the text box	Ctrl + Home
Moves to the end of the text box	Ctrl + End
Moves up one paragraph	Ctrl + Up Arrow
Moves down one paragraph	Ctrl + Down Arrow
Moves one word to the left	Ctrl + Left Arrow
Moves one word to the right	Ctrl + Right Arrow
Moves to the next title or body text placeholder	Ctrl + Enter
Toggles between all your open applications	Alt + Tab
Toggles backwards between all your open applications	Alt + Shift + Tab
Toggles between the Outline tab and the Slides tab in Normal view.	Ctrl + Shift + Tab
Remove manual character formatting returning the text back to its default	Ctrl + Spacebar
Promotes a paragraph (Outline view)	Alt + Shift + Left Arrow
Demotes a paragraph (Outline view)	Alt + Shift + Right Arrow
Moves the selected paragraphs up (Outline view)	Alt + Shift + Up Arrow
Moves the selected paragraphs down (Outline view)	Alt + Shift + Down Arrow
Expands the text below a heading (Outline view)	Alt + Shift + +
Collapses the text below a heading (Outline view)	Alt + Shift + -
Turn character formatting on or off (numeric keypad)	/
Switches to the next program	Alt + Escape
Displays the Start Menu	Ctrl + Escape
Copies a picture of the whole screen to the clipboard	Print Screen
Copies a picture of just the active window to the clipboard	Alt + Print Screen
Move to the previous presentation window ??	Ctrl + Shift + F6
Send presentation as an email ??	Alt + S
Check the names in email against the address book ??	Alt + K